Who we are
Kings on the Bay (“we,” “our,” or “us”) operates the website kingsonthebay.ca (the “Site”). We are committed to protecting the privacy and security of the personal information collected from our tournament participants, captains, crew members, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
Information We Collect
We collect personal information that you voluntarily provide to us when registering for the Kings on the Bay tournament, submitting forms, or communicating with us. This includes:
Legal Acknowledgments: Digital signatures, checkboxes, or acceptance logs confirming your agreement to our Rules, Regulations, Waiver, and Release of Liability.
Captain/Participant Information: First and last name, email address, telephone number, and physical mailing address (street, city, province, postal code, country).
Team & Crew Data: Team name, and the first and last names of additional anglers (Rod 2, Rod 3) and any additional boat passengers.
Emergency Contact Data: First name, last name, and phone number of your designated emergency contact.
How We Use Your Information
We use the collected information strictly for tournament operations and business administration, specifically to:
Email copies of the Rules and Regulations / Waiver and Release of Liability to the Captain.
Process and validate your tournament registration and team entry.
Communicate critical event details, weather delays, or schedule updates.
Verify compliance with tournament rules, safety regulations, and age requirements.
Maintain safety logs and contact designated individuals in the event of an emergency on the water.
Consent
By completing and submitting our tournament registration form, you explicitly consent to the collection, use, and disclosure of your personal information—as well as the information of your team members and emergency contacts—in accordance with this policy.
Note on Third-Party Consent: When providing names or numbers for Rod 2, Rod 3, additional passengers, or emergency contacts, the Captain certifies that they have obtained proper consent from those individuals to share their data with us.
Information Sharing and Disclosure
We do not sell, rent, or trade your personal information to third parties. We may disclose your data only under the following specific circumstances:
Public Standings: Team names and participant names may be displayed on our Site or social media pages in connection with official weigh-in brackets, leaderboards, or tournament results.
Safety Personnel & Emergency Services: In the event of an accident, vessel disability, or medical emergency during the tournament, your data and emergency contact info will be shared with search and rescue or medical staff.
Legal Requirements: If required by law, regulation, or a formal legal process to protect our rights, safety, or the safety of tournament participants.
Data Security
We implement appropriate technical, physical, and administrative security measures to protect your data against unauthorized access, loss, alteration, or disclosure. Form submissions are encrypted using Secure Socket Layer (SSL) technology. However, please note that no data transmission over the internet or method of electronic storage can be guaranteed 100% secure.
Data Retention
We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, including resolving any tournament rule disputes, tracking historical multi-year event records, or complying with legal, tax, or reporting requirements.
What rights you have over your data
Subject to certain exceptions under PIPEDA, you have the right to:
Withdraw your consent to our processing of your data at any time (doing so will result in tournament disqualification, as the data is required for safe event operations).
Request access to the personal data we hold about you.
Request corrections to any inaccurate or incomplete data.
Third-Party Links
Our website and forms contain links to third-party documents, maps, or external sites (such as PDF waiver downloads). We are not responsible for the privacy practices or content of these external third parties. We encourage you to review their respective privacy policies.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your personal information is handled, please contact our team through the official site channels:
Kings on the Bay Tournament
Website:kingsonthebay.ca – Contact Form